There are three elements to templates in Microsoft Word:

The first is to set up the characteristics of a new document when opened from a template. The second is to add additional functionality to speed up certain tasks or to introduce more complex capability.

Document settings and layout

In a basic template we would set up all the elements of the document including:

Easier Interface

This is an example of a typical client tab we add to the ribbon giving access to the tools we have developed. The tab looks the same in either 2010 or 2007.custom toolbar microsoft word 2013 templateSelect and launch template

  1. Standard Microsoft functions that clients frequently use
  2. Re-open initial dialog box in order to update document details
  3. Main styling buttons for Normal through to heading styles and bulleted and numbered lists
  4. Table formatting tools
  5. Tools such as insert landscape page

Template Tools

The tools that we add to Microsoft Word are wide ranging and are driven by the particular needs of each client.

Examples include:

Adding functionality to templates

We do this using writing macros written in VBA (Visual Basic for Applications) and Visual Studio. Typical functions added to Microsoft Word  might be insert a landscape page in a portrait document; insert an image at a predefined size and position; print to letterhead or print to plain paper.

Our templates not only improve the presentation they also make it very easy for users to access the relevant capability of Microsoft Word. At the follow link we have a short video of a Word Template in use plus a series of illustrations below.

Forms

Sometimes you need to create a Microsoft Word document that needs to be filled in by another user for example a job application form.

You can layout the document in the preferred style and then use ‘fill-in fields’ to help users complete the forms. There is an option to protect the document so that only the text in the fill-in fields can be changed.

Using a new template

Types of templates

We have developed a wide range of different types of templates including:

Typical Benefits

These include:

  • Simple, intuitive dialog boxes.
  • They do not require specialist users.
  • No additional software needs to be purchased (or additional features added), they work in your current version of Word.
  • A single template (eg letter, fax etc) will support multiple client office addresses.
  • A single letter template required for both emailing and printing.
  • A single template (eg letter, fax etc) can support multiple offices using different languages – on selecting the required language all the boilerplate text is translated to the required languages eg French, German as well as Chinese!
  • Easy to print routines / buttons – especially for printing to plain paper and printing to letterhead paper.
  • ‘Intelligent’ signoff eg when writing a ‘Dear Sir’ letter the signoff automatically changes to ‘Yours faithfully’ and, if required, is signed off by the Company name.
  • Easily updateable ‘ini’ holding common changeable data for all templates.
  • Standard company information can be simply updated by clients.
  • Insert Landscape page button – allowing users to quickly insert a landscape section with the headers and footers updated (if required).
  • Switch paper size button – allows the paper size to be switched between A4 and US Letter at one click
  • Our templates will work in different language versions of Word eg French, Italian, Spanish, Germany etc.

Get in touch

Brochet Ltd
52a Lynx House
Basepoint Business Centre
Caxton Close
Andover
Hampshire SP10 3FG

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Phone: 01264 730450
Email: nikki@brochet.co.uk
Skype: cadleyview

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